7 Best Tools For Real Estate Investors in 2024

When you’re looking to grow your investing business, whether you’re trying to find more properties or find cash buyers, having the right tools in your toolbox can be an absolute game changer.

The right tools can help you be even more efficient and effective.

The wrong tools, though, can cost you significantly more time (and money) while making growing your business even harder than it may already feel right now.

In this guide, we’re going to break down 10 of the best tools for real estate investors to help you get more out of the time you put into your business, and make sure you’re operating as effectively as possible.

The first part of that is understanding exactly how these tools should work with you — instead of against you.

How Real Estate Tools Help You Grow

As an investor, it’s critical that you move as efficiently as possible.

From managing your lead flow, to your operations, accounting, and even your calendar, simple spreadsheets can be incredibly overwhelming.

Even if they don’t feel like it at first.

And if you’re serious about growing your business, upgrading from those spreadsheets into more specialty tools will have you quickly realizing you probably should have upgraded sooner.

Instead of spending all of your time trying to get organized and figure out where your time needs to be spent, these specialty tools can keep you organized while keeping you ahead of your competition.

Today, software can manage (and optimize) just about everything in your business:

  • Finding new leads, helping pull lists, and keeping data organized.
  • Managing and optimizing your online marketing campaigns.
  • Collecting rent, payments, and invoices from tenants and vendors.
  • Analyzing and comparing potential deals.
  • Monitoring your business’s financial health.

As you can see, the goal with specialty software is to make you more efficient and help you keep a close eye on the performance of your business.

The overarching goal is to help you generate higher profit margins in less time.

What To Look For In Real Estate Tools

To ensure the software and tools you’re using help you hit those goals, there’s specific things you want to look for when you’re choosing what to use (and what to avoid).


For a tool to be used in your business, it needs to be adaptable for how you intend to use it.

Whether you’re investing in single-family or multi-family properties, land, rental units, or other types of properties, the tools you use should be able to accommodate each type of investment.

Room For Expansion

The tools you use should also assist you when your business is growing and scaling, too.

Unfortunately, a lot of software becomes a severe limiting factor when you begin growing because it lacks the features you’ll need as you start building real momentum.

Great software will have what you need to use right now while also having the ability to grow as you grow and learn how to use the software to its fullest potential.


You should also be able to access the software across multiple devices, ranging from your desktop or laptop to your smartphone or tablet.

You want to be able to check data, input data, and stay organized whether you’re on the go or in the comfort of your office.

Performance Tracking

For software to work in your business, you want to be able to monitor the performance of both your entire portfolio and on a unit-by-unit level.

Easy Importing

You want to be able to import all of your data and documentation from other software providers, as well as organize it and keep it all stored online.

Being able to centralize your data in one key place will keep you from having to scramble to find it spread across multiple different spreadsheets down the road.

Intuitive Interface

If the software you’re using doesn’t have an intuitive, easy-to-use interface, the chances of you getting familiar and comfortable with it are pretty slim.

The last thing you want to do is start using software that requires a college degree to be able to use effectively.


With all of your data being stored online, especially financial data, you want to ensure that the software or tools you’re using provide you with the highest level of security possible.

You also need to ensure that the software or tools you’re using will never disclose that data or information to outside third-parties.


You should also be able to download your end-of-year reports to help with financial planning, tax preparation, and to begin preparation for your next year’s growth strategies.


Great software is going to be affordable and easy to justify the costs involved with using it.

Customer Service

Finally, you want to be able to access customer support if you ever happen to need it.

The customer service should be responsive and provide you with the ability to speak to a live person rather than forcing you to submit a ticket that could take days (or even weeks) to get a response on.

Based on each of these requirements, we’ve put together a list of real estate investing tools that we use inside of our own business that we believe can become the backbone of your own investing business, too.

The 7 Best Tools For Real Estate Investors

The list of tools below has been put together through our own personal experience with each. Each tool includes a brief description for how it’s best used and who can benefit most from using it.

#1 – Propstream

If you want to stop buying lead lists from data brokers and start contacting potential sellers BEFORE every other investor has hammered them, Propstream is a great start.

With Propstream, you can plug in your local area (or the area you want to work in) and start generating lists based on different criteria.

For instance, let’s say you want a list of absentee owners with equity or a list of pre-foreclosure properties.

You can plug in the criteria that you’re looking for and Propstream will return a list of properties that meet those specific factors.

And you can give it a free test drive for 7 days by clicking here now.

#2 – DealMachine

Another great tool for pulling lists, especially if you go Driving For Dollars is DealMachine.

With it, you can pull niche lists, access MLS data, run comps, and more.

You can also upload lists that you’ve built using other tools (or purchased from data brokers).

If you’re just getting started and your budget only allows for Driving for Dollars or door knocking, DealMachine can help you access lists that aren’t being slammed by other investors.

That’s the key to making your Driving for Dollars as effective as possible.

Like Propstream, you can try DealMachine for a full 7 days with a free trial by clicking here.

#3 – REsimpli

Writing everything down on notebooks that are spread across your truck, your office, and your kitchen table is a great way to work harder than you need to.

With a tool like REsimpli, you can organize all of your notebooks and spreadsheets into one central dashboard so you aren’t scrambling to find the info you’re looking for when a seller calls.

REsimpli helps you track everything from your marketing to your expenses and helps manage your automations and deal follow up so you aren’t letting profit fall through the cracks.

It also lets you track where each lead is inside of your sales cycle.

If you want to give it a try, use this link to start your free trial, and use code CCCF to save 10% after.

#4 – Carrot

Savvy investors know that generating inbound seller leads is key to consistently growing year-over-year.

With a tool like Carrot builder, you can create a strong website and lay the foundation for all of your online marketing campaigns in a few short hours.

If you’re not a web developer and don’t want to fork over $1,000’s to a developer while hoping they understand what you’re looking for, Carrot can save you a ton of time and money.

It’s quickly become one of the most popular website building platforms for investors and agents because they specialize in real estate and place a heavy focus on making it as easy to use as possible.

The built-in professionally designed templates look great and are fully optimized for SEO out of the gate.

You can see how easy it is to use by clicking here.

#5 – Realeflow

As you start growing and building a team, managing your operations can become harder and harder to do.

Realeflow can help with its suite of tools that let you manage your entire real estate portfolio.

The tool uses artificial intelligence to give you up-to-date real time data on your zip codes and markets.

To help you see what I mean, when I decided to sell my own personal home, Realeflow had the information in its database already.

It’s one of the best tools you can use for finding new cash buyers and private lenders while also being able to quickly analyze deals as they become available.

You can try it out in your local market by clicking here now.

#6 – Omnidrip

Following up with your prospects is critical if you’re looking to grow your business.

With a service like Omnidrip, you can set your follow up on autopilot using proven messaging campaigns.

The messages in Omnidrip are created by one of the top copywriters in the real estate industry and help you get in front of your prospects at the right time — with the right message.

In our own business, around 80% of our deal flow comes from following up with messages like these.

If you aren’t already following up with leads and prospects or you want to see how the professionals do it, you can try Omnidrip by clicking here now — and using the discount code “CCCF”.

#7 – Call Porter

If you’ve ever gotten a call from a seller while you’re sitting down eating dinner or in the middle of church service, then you know that answering your phone all the time just isn’t possible.

What is possible, though, is letting a service like Call Porter take your calls for you and pre-vet your leads and prospects, putting pre-qualified appointments directly onto your calendar.

If you want to actually have a life outside of answering your phone at the most inopportune times, services like these can be a true lifesaver.

With a staff that’s professionally trained in real estate and investing, Call Porter ensures your leads are being handled the way you would handle them.

Then, whenever leads book an appointment, those appointments will be put directly onto your calendar so you can focus on showing up and serving them.

To see what it looks (and sounds) like in motion, click here to listen to a few live conversations their team has handled.

Maximize Your Returns With Direct Mail

When you’re serious about growing your business and want to get away from cold calling, door knocking, driving for dollars, or inconsistent lead flow, you need to use direct mail marketing.

Taking the lists you’ve built using Propstream or DealMachine and plugging them into a service like Ballpoint Marketing is a great way to take control over your lead flow.

With Ballpoint Marketing, you can plug your lists in and set your direct mail campaigns on autopilot.

Each month, a new message will be sent to your prospects reminding them how you can help them and how to move forward if they want your help.

The mailers have been tested millions of times and optimized to provide the highest return-on-investment over just about any other type of marketing campaigns.

There’s a handful of different sequences to choose from.

If you aren’t already using direct mail, or you want to make sure you get the highest return possible from your direct mail campaigns, click here to check out the different sequences available.

Then, give the tools on this list a test drive to see which ones work best inside of the way you operate and spend time learning how to use them to their fullest potential.

When you do, you’ll reclaim your sanity and feel a lot more confident about how you approach growing your business.

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