6 Best Real Estate Direct Mail Services & Lists for 2024

Despite its age, direct mail is still one of the most tried-and-true marketing methods for real estate agents and investors.

But it also can be pretty confusing if you’re just getting started out.

How much mail should you send? When should you send? And who should you send it to?

In this guide, we’re going to teach you everything you need to know about real estate direct mail marketing so you can start sending campaigns and generating leads.

Let’s dive right in.

By the way, we have a free gift for you. It’ll show you real-world tips (from real-world investors) for finding and doing more deals per month. Snag it below for free.

6 Top Real Estate Direct Mail Services in 2024

What tools do you need to send direct mail campaigns and be successful in doing so?

Let’s take a look.

1. Ballpoint Marketing — For Handwritten Mail

Here’s a hard truth about direct mail: you’re not the only agent or investor sending mail to your lists.

It’s a competitive, mail-eats-mail world out there.

That’s why, at Ballpoint Marketing, we help investors and agents stand out from the clutter by providing hand-written direct mail. These letters and postcards are written by robots with real pen and ink that indents the paper and are 100% authentic.

Real Estate Mail Example #1

And they get record-high response rates.

We are always releasing new mail pieces to stay on the cutting edge of hand-written direct mail options for real estate investors and agents. We’ve even got an AI-created direct mail sequence…

Real Estate Mail Example #2

And these hand-written door hangers

handwritten door hanger

Check out what a few investors say about our mailers below…

“BPM letters are critical to helping us stand out in our very competitive market. On every appointment, we go on we always hear things like: ‘I love the handwritten letter!’ ‘That’s such great marketing!’ ‘They really made you seem more legit!’ We’ve even heard numerous times from sellers that they get letters regularly, but we were the first ones they have ever called. We’ve tried cheaper marketing and got what everyone else got… silence. If you’re going to try direct mail, do it right. Use BPM.”

– Mike DeHaan, Washington Wholesaler

“This year, from BPM, we’ve closed 31 wholesale deals [average profit = $17K], and 5 new rentals, a few flips, and a 90-unit storage facility.”

– Tarah and Billy Fernandes, DFW wholesalers/Investors

We also have golden letters for real estate agents that work extremely well…

Real Estate Mail Example #3

As well as these printed letters specifically intended for reaching out to owners of commercial real estate…

Real Estate Mail Example #4

In fact, you can learn about just how well all these mailers work (and exactly how to use them) in the case study we recorded below with Wes Litton…

2. Deal Machine — For D4D

DealMachine is a great tool I use for pulling niche lists. They have the best map select tool I’ve ever seen. They have MLS data to run Comps, and it’s really straightforward. You can also upload a list to DealMachine and it will tell you who owns each property immediately.

DealMachine was originally known for their D4D app (Driving 4 Dollars). It’s a great way to get started, particularly if you have a smaller budget. This is a list no one else has and is great for finding your first deal.

3. Propstream — For Pulling Lists

You can use Ballpoint Marketing to create and send high-converting mailers. But where are you going to pull the addresses for actually sending those mailers?

Propstream is our favorite tool.

With it, you can access tons of niche lists and pull big amounts of data with just a few clicks — in any U.S. market. It has some of the most updated data and advanced filtering, which is why we recommend it for both agents and investors.

4. Call Porter — For Answering The Phone

Now you’ve got tools to pull big data sets and send mail… but the more mail you send, the more the phone is going to ring.

Particularly for investors, the phone will ring at all times of day: when you’re trying to relax, spend time with your family, or decompress from a long day at work.

That’s why we love Call Porter.

Call Porter is a real estate live answering service built for real estate investors, by real estate investors. The U.S.-based reps are trained to talk specifically with motivated sellers. They’ll field you inbound leads, get critical upfront information, and then schedule a follow-up call with you or your acquisitions manager.

This might not be necessary if you’re just getting started.

But the more the phone is ringing (and the more those random calls are derailing your day), you might find Call Porter well worth the investment.

5. Carrot — For Inbound Lead Generation

Think about this.

Someone receives your mailer and they are, in fact, interested in selling their home.

But they don’t know you. They’ve never met you before. And so they’re also a little bit wary.

What is the first thing they’re probably going to do, then, before they call you?

They’re going to look you up online!

And Carrot is the best way we’ve found to quickly and easily build an online presence — they provide websites, SEO tools, monthly blog content, and some great analytics software for both agents and investors.

6. REsimpli — For Managing Lead-Flow

This is the final tool we recommend for your direct mail marketing strategy: RESimpli.

The more mailers you send, the more confusing and cluttered all of those campaigns and data are going to get. Common mistakes include contacting people who’ve asked not to be contacted, mailing the same lists (unintentionally), and leads falling through the cracks.

RESimpli is our favorite CRM built specifically for real estate investors. You can track your mailers, lead-flow, deal-flow, and follow-up processes all inside of a single software. It’s critical for keeping things organized.

If you’re an agent, here are some other CRM options you might conside (near the end of that list, there’s some more general CRMs that would work well for agents).

Also Read: 10 Real Estate Mailing Ideas That ACTUALLY Work

Best Mailing Lists For Real Estate Investors

Earlier, we told you that Propstream is our favorite software for pulling mailing lists.

But exactly what lists should you pull if you’re an investor?

Check out the video below…

Not only will Ryan reveal his top mailing lists for wholesalers and investors, he’ll also show you exactly how to pull those lists in Propstream.

Here are some of the main lists that real estate investors should consider targeting with their direct mail campaigns.

Absentee + Vacant — Homeowners who live out of the state or country where their property is located are considered absentee owners. If their home is vacant, that’s another indication they may not be too attached to it.

High Equity + Absentee — When a property owner has equity in their home but also live far away from it, they may be willing to sell for less than market value in order to save on the hassle and expense of managing the property from afar.

Empty Nesters — Older homeowners who no longer have children living at home are often good candidates for selling their property. They may be looking to downsize or move to a retirement community.

Tax Delinquent — Homeowners who are behind on their property taxes may be motivated to sell in order to avoid further penalties.

Free & Clear — Homeowners who don’t have a mortgage on their property may be more willing to negotiate on price since they don’t have to worry about paying off a loan.

Expired Listings — If a home doesn’t sell after being on the market for a certain amount of time, the listing expires. The owner may be more motivated to sell at a lower price once their listing has expired.

Active Liens — If a property has any active liens against it, the owner may be motivated to sell in order to clear up the title.

Active & Dismissed Bankruptcies — Both active and dismissed bankruptcies are good indicators that an owner may be struggling financially. They may be more willing to sell at a discount in order to get some relief.

Pre-Foreclosure + Equity — Homeowners who are in pre-foreclosure may be willing to sell in order to avoid a formal foreclosure proceedings. If they have equity in their home, they may be more open to negotiating on price.

Inherited Properties — Homeowners who have inherited a property they don’t want may be willing to sell at a discount in order to get rid of it.

Another option for building custom (less competitive) mailing lists is to drive for dollars. This means driving around neighborhoods and writing down the addresses of properties that appear to be in distress.

Also Read: 10 Proven Real Estate Mailer Examples For Investors

Real Estate Direct Mail Scripts For Investors

If you want to peak’s people interest and get the phone ringing, then it’s important to think about what you’re going to say in your mailers.

Want to take a look at our most successful campaigns investors at Ballpoint Marketing have been sending recently?

Feast your eyes…

Version 1

Dear [seller first name],

My name’s [first name]. I’m a [property city] local home buyer. Have you considered selling [property street # & name]? You can sell without fixing it. Call us at [phone number].

[first name], the as-is buyer

Version 2

Hi [seller first name],

This is [first name]! We mailed you last month about [property # & street address]. We can buy it with no realtor fees added. Would you like a cash offer? Call me: [phone number]

[first name]

Version 3

Dear [seller first name],

If you’re considering selling your property, we’d like to buy it.

It’s cash. So no banks or buyers slowing it down.

Call me at [phone number].

[first name], the fast buyer

Also Read: 10 Best Mailing Lists For Wholesalers Right Now

How To Send Direct Mail For Commercial Real Estate

If you aren’t already using direct mail campaigns to generate more commercial real estate leads, here’s how you can get started today:

Step 1: Find Potential Commercial Real Estate

The first step is locating properties that you may be interested in investing in.

There’s a couple ways you can do this. You can either go “driving for dollars” by driving through areas that you may want to invest in and writing down addresses of properties you’re interested in connecting with the owner on.

If you’re looking for a more efficient method, though, you can use a tool like Propstream to help find commercial real estate in your area.

With Propstream, you can pull lists of leads for all the commercial properties in the area you want to work in, research the properties in those lists, and then begin marketing to them with either direct mail or cold calling — from inside your Propstream dashboard.

Step 2: Create Your List(s) of Commercial Real Estate

Once you’ve chosen a strategy for finding commercial properties, the next step will be consolidating them onto lists you can use to stay organized.

You don’t want to consolidate all of your data into a single list, though.

Instead, a better approach is to keep your lists separated by the type of property and the area that the property is located in so your marketing campaigns are more effective.

To give you an example, let’s say you want to find retail storage properties in Jacksonville, FL and healthcare facilities in Atlanta, GA.

Many investors will pull lists for both types of properties and plug them all into the same marketing campaign without realizing they’re decreasing the campaign’s effectiveness.

A better approach is to focus one list and one campaign on the storage facilities in Jacksonville, FL, and then another list and campaign on the healthcare facilities in Atlanta, GA.

This helps you separate the messaging you use so you can custom-tailor it to the specific property type and the area that the property is located.

If you’re using Propstream, you can organize your data like this from inside your account. If not, you’ll want to keep your lists on separate spreadsheets to help stay organized.

Step 3: Set Your Budget

Once you have your lists built, the next step will be setting a budget for your campaigns.

As a general rule of thumb, you can expect to send anywhere from 500 to 1,500 pieces of mail per deal that you’re able to lock down.

That translates to around $500 to $2,000 per campaign, depending on the type of mailers you’re sending out.

When you’re just getting started, you can send out 100 to 200 pieces of mail a week to help get the ball rolling and establish some consistency in your marketing efforts. Then, as your business grows, you can begin to ramp up how many you’re mailing every month.

To help with your marketing budgeting, check out this guide that breaks down what a good direct mail campaign looks like — and how much it typically costs for the results it generates.

Step 4: Create Your Direct Mail Marketing Plans


When you understand the budget you have available for direct mail marketing, you’ll want to start developing a plan for effectively using those marketing dollars — and getting the highest return possible.

Real Estate “Farming” Direct Mail (For Real Estate Agents)

The direct mailing process for agents is typically a bit different.

Instead of pulling niche lists, most agents rely on “farming” certain neighborhoods.

This means that they periodically send mailers (every 6 months to 12 months) to various neighborhoods they’re interested in working. A real estate agent might, for instance, have 12 different areas they’re farming… and send one mailer per year to each of those areas (meaning they’re sending one set of mailers every month).

You can learn exactly how this works in the free training below…

Real Estate Direct Mail Script For Agents

Here’s the golden letter that Ballpoint Marketing agents use — in fact, it’s the exact mailer that Wes Litton uses. And it works extremely well for snagging listings and even for finding buyers.

Dear [name], 

Would you be interested in selling your house at [address] to a client of mine? 

If so, please call me at [phone number]. 

Thank you, 

[name]

Also Read: Commercial Real Estate Direct Mail: The Ultimate Guide

How To Determine Your Direct Mail Budget

Direct mail isn’t free.

And before you start sending mailers, it’s important to determine your budget.

The best way to do this is to work backwards from how many leads you want to generate or how many real estate listings you want to nab.

If you’re a real estate investor, for instance, looking for wholesale deals and you want to do one more deal per month, then the question is how many mailers per month will it take to generate an additional deal?

According to most real estate investors, it’s reasonable to expect to send between 500 to 1,500 mailers per deal — you can see a BiggerPockets discussion about it over here. That works out to about $500 to $2,000 (depending on the type of mailers you send).

Many people getting started out send about 100 mailers a week (or postcards) and just stay consistent until they get their first deal. As their business grows, so do their mailing habits and systems.

For real estate agents, the process is a little bit different.

Most real estate agents “farm” neighborhoods that they want to work with — this is a long-term strategy that means sending mailers periodically (say, every 6 months) to property owners in their target locations. You can farm more or less neighborhoods based on how deep your pockets are.

But if you’re just getting started — whether you’re an investor or agent — expecting to spend about $150 per week is pretty reasonable.

Also Read: 19 Real Estate Direct Mail Templates That Work Right Now

Why Real Estate Investors & Agents Need Direct Mail

While most investors and agents are flocking to digital media marketing because they believe it’s easier, or converts higher, they seem to be ignoring the statistics that have kept direct mail around for decades.

As digital marketing trends come and go, direct mail stays as effective as it’s always been.

To see what we mean, check out these stats:

  • More than 42% of recipients either scan or read the mail they receive — while many more internet users are “banner blind” and have trained themselves to ignore marketing & ads they see online.
  • In terms of response rate, direct mail averages a 4.4% conversion rate for both B2B and B2C campaigns while a “good” response rate for digital marketing is around 2%.
  • With a highly-targeted mailing list, you can generate a response rate of up to 9% for house lists and nearly 5% for prospect lists.
  • Up to 73% of Americans say they prefer direct mail for receiving brand communications because they can read it at their leisure instead of being interrupted with digital marketing.
  • Almost 92% of shoppers share a preference for direct mail when it comes to making a decision to work with a company or purchase their products and services.

You can see how much more effective direct mail marketing can be when it’s used in the right way.

That’s all there is to it.

Obviously, you’ll learn a lot of nuances along the way… and it’s important to continually test and adapt until you figure out what works best for your busines.s

But the information in this guide should get you started.

Now it’s off to the races!

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